Built in India · Hosted in India · No long-term contracts

support@nexadium.com +91-9631422156
For K-12 schools in India

Fee management your
accountant will trust.

Every rupee accounted for. Every receipt reconcilable. Every concession traceable to the trustee who approved it.

Book a 30-minute walkthrough See the workflow
  • Immutable receipts with full edit trail
  • Concessions and waivers gated by approval
  • Cash, UPI, gateway: one day-book

Immutable receipts

Receipts are numbered immutably. Corrections never silently overwrite; they leave a dated, signed trail.

Granular audit trail

Every fee edit, concession, waiver and refund is logged with who, what, when and why.

Year-end audit pack

One PDF. Every entry, fully traceable. Built for the auditor's first question, not the last.

The workflow, end to end

From the fee structure to the audit pack.

A six-step workflow that mirrors the way a school accountant already operates, with reconciliation, approvals and audit built in.

01 · Fee structures

Set it the way your school actually charges.

Heads, terms, late-fine slabs, sibling logic, modelled the way an accountant would write it out on paper. Per-class, per-section overrides without forking the master structure.

  • Multiple fee heads with independent due dates
  • Term-wise, monthly or annual cycles
  • Sibling concessions apply automatically and stop automatically
  • RTE / scholarship students handled as a configurable class
02 · Collection

Every channel reconciles to the same day-book.

Counter, UPI, cards, net banking, cheque: they all post to the same ledger, with the same receipt numbering. No second spreadsheet at the side.

  • Cash, cheque, UPI, gateway: single day-book
  • Partial collections and advances tracked transparently
  • Webhook-confirmed online payments auto-generate receipts
  • End-of-day reconciliation in under five minutes
03 · Receipts

Numbered immutably. Editable only through the audit log.

Two receipts can never share a number, by design, not by policy. Cancellations remain visible, marked and dated. Reprints carry the original number; duplicates carry a watermark.

  • Sequential numbering with school-defined prefixes
  • Cancellation requires reason; original stays on record
  • GST-compliant for transport, books and uniform heads
  • Bilingual (English + Hindi or regional) receipt layouts
04 · Concessions & waivers

Approval-bound. Reportable. Reversible without breaking the ledger.

Verbal approvals are a year-end audit risk. We make the approval part of the workflow: a concession only applies on a receipt after the right role signs off.

  • Concession types: percentage, flat amount, head-specific
  • Trustee or principal approval before it appears on a receipt
  • Full concession register, exportable
  • Withdrawal of a concession leaves a clean audit trail
05 · Reconciliation & refunds

Bank statement vs. day-book: matched, not memorized.

Online gateway settlements, bank deposits and cash counters reconcile against the day-book daily. Refunds reference the original receipt; they never delete it.

  • Daily reconciliation view: collected vs. settled vs. deposited
  • Refunds reference the original receipt; both remain visible
  • Auto-flagging of duplicate online payments before settlement
  • Bank-statement import with one-click matching
06 · Reports & audit

Defaulters by the morning. Audit pack in one click.

The reports your principal asks for on Monday and the pack your auditor asks for in March, generated from the same source of truth, exportable to Excel and PDF.

  • Live defaulters list with age buckets (0–30, 30–60, 60+ days)
  • Class-wise, head-wise, term-wise collection breakdown
  • Projected vs. realised collection for cash-flow planning
  • Year-end audit pack: receipts, cancellations, concessions, refunds
Frequently asked

Fee-management questions schools commonly raise.

If a question is not covered here, raise it on the walkthrough; the module is engineered to stand up to that level of scrutiny.

Cancellations are first-class. The original receipt stays on record, marked Cancelled with a reason and timestamp. The receipt number is never reused. The money never silently disappears from your day-book; an auditor can always trace the full history.
No. Numbering is database-enforced, not application-enforced. Even a server crash mid-issue cannot produce a duplicate. Prefixes, padding and reset cadence (per session, per term, never) are all configurable per school.
Concession rules are tied to the family, not the individual. When the elder graduates or transfers out, the concession recalculates automatically for the remaining siblings, no manual cleanup, no orphaned discounts on next year's structure.
Not directly. A printed receipt is immutable. Corrections go through the cancellation-and-reissue flow, which preserves both records and writes to the audit log. Role-level permissions can further restrict who is allowed to cancel.
Late fines are calculated on configurable slabs (e.g., ₹50 from day 1, ₹100 after 15 days). They can be auto-applied at billing or only on collection. Waivers are a separate, approval-gated workflow, never silent.
A single PDF with: opening balance, receipts issued (with cancellations called out), concessions register (with approvals), refund register, and closing balance, all reconcilable to the bank statement. Generated in seconds, not weeks.
The reconciliation view flags settled-but-not-receipted payments daily. A single click links them to the right student and issues the receipt, with the original payment timestamp preserved.
Excel and PDF exports are built in today. Tally-compatible exports are on the near-term roadmap.

See the fee module on your data.

A 30-minute walkthrough of the fee module, presented against your school's actual fee structure in a configured sandbox.

Book a walkthrough Contact sales